CiiRUS Customer Care

The Bill Payment module can create and settle vendor bills. Once you've completed the process, you can then apply the vendor bill to the owner's account.

<i>Accounting &gt; End of Month Process &gt; Bill Payments </i>

1. Add a New Bill and specify the Vendor
2. Step One: Select Units to Add to Bill
3. Add Selected

Input the Amount and the Owner Statement Description

1. Input the Amount and the Owner Statement Description

Input the Transaction Type, Date Bill Received, Date Bill Due, Invoice Number, Internal Comments, and Payment Method to vendor

1. Input the Transaction Type, Date Bill Received, Date Bill Due, Invoice Number, Internal Comments, and Payment Method to vendor

If applicable, enable the applicable taxes to itemize on the owner statement

1. Input the Amount
2. If applicable, enable the applicable taxes to itemize on the owner statement

Complete Step Four: Finalize Bill Payment

Finalize the bill by entering a check memo if applicable, a reference number and verifying the grand total amount of the bill again.

1. Finalize the bill by entering a check memo if applicable, a reference number and verifying the grand total amount of the bill again.

Paying a Vendor Bill by Check and Applying to Owner Account

To pay by Check, make sure the Payment Method is set to Check in Step Two: Bill Details

Select the check type and click Print which will open a new tab in your browser to preview and print the check

Once you have printed the check, click 'Ok' which will flag the bill as paid and automatically apply to the owner account(s)

1. To pay by Check, make sure the Payment Method is set to Check in Step Two: Bill Details
2. Click 'Print Check'
3. Select the check type and click Print which will open a new tab in your browser to preview and print the check
4. Once you have printed the check, click 'Ok' which will flag the bill as paid and automatically apply to the owner account(s)

Once a Bill Payment is marked as paid, it cannot be reversed, and the amount will be deducted from the owner's account. However, if an error occurs, a bill payment can be voided or a credit can be applied to the owners account.

Ensure you've filled out the Vendor ACH Settings. For additional details, see this article: <a href="https://ciirusone.screenstepslive.com/s/24800/a/1704557-owner-vendor-ach-settings" rel="nofollow noopener noreferrer" target="_blank">https://ciirusone.screenstepslive.com/s/24800/a/1704557-owner-vendor-ach-settings</a>

To pay via ACH, make sure the Payment Method is set to ACH in Step Two: Bill Details

In Step Four: Finalize Bill Payments, click Pay Bill which will apply two actions: One - the vendor payment will trigger to Process Payouts within the main menu (Accounting &gt; Process Payouts &gt; Produce ACH File) and two, apply to the owner account

1. Ensure you've filled out the Vendor ACH Settings. For additional details, see this article: <a href="https://ciirusone.screenstepslive.com/s/24800/a/1704557-owner-vendor-ach-settings" rel="nofollow noopener noreferrer" target="_blank">https://ciirusone.screenstepslive.com/s/24800/a/1704557-owner-vendor-ach-settings</a>
2. To pay via ACH, make sure the Payment Method is set to ACH in Step Two: Bill Details
3. In Step Four: Finalize Bill Payments, click Pay Bill which will apply two actions: One - the vendor payment will trigger to Process Payouts within the main menu (Accounting &gt; Process Payouts &gt; Produce ACH File) and two, apply to the owner account

To produce the ACH File, see this article:<br><a href="https://ciirusone.screenstepslive.com/s/24800/a/1704585-producing-ach-file-for-vendor-and-owner-payouts" rel="nofollow noopener noreferrer" target="_blank">https://ciirusone.screenstepslive.com/s/24800/a/1704585-producing-ach-file-for-vendor-and-owner-payouts</a>

Creating a Vendor Bill

Paying a Vendor Bill by Check and Applying to Owner Account

Paying a Vendor Bill via ACH File