We've updated our disbursement logic to help you manage cash flow more effectively while ensuring owner payments are aligned with the guest's stay. This rule splits disbursements into two stages based on when the guest arrives. You can choose this rule for any given Reservation Source within the accounting setup.
How to Enable This Rule
To activate this rule for your reservations, follow these steps:
Go to: Accounting >> Accounting setup > Disbursement rules > Specify the new rule against each applicable reservation source
💡If you're a Trust Accounting user, ensure that the 'Date Mode' is set to 'Arrival Date.'
The Two-Part Rule
The system automatically determines the payout schedule based on the arrival calendar:
Same-Year Arrivals: If the guest arrives in the same year they booked, 50% is disbursed on the Date Booked.
Future-Year Arrivals: If the guest books now but arrives in a later year, 50% is disbursed in January of the arrival year.
The Remainder: In both scenarios, the final 50% is disbursed upon Arrival.
Key Operational Details
To ensure your accounting remains seamless, please keep these "pro-tips" in mind:
1. The "Sufficient Balance" Requirement
The system will only trigger a disbursement if the guest has paid enough to cover the owner’s portion. If the guest has only paid a small deposit, the disbursement will not appear until the balance reaches or exceeds the amount owed to the owner.
2. Fees & Commission Handling
Front-Loaded Fees: To keep things simple, 100% of the PMC commission and fees are itemized and deducted during the first disbursement.
Reporting: For Trust Accounting users, all fees reflect on the date of the initial disbursement for the End of Month (EOM) Payout Report. When you disburse the final 50% upon arrival, no additional associated fees will appear on that month's report.
Quick Reference Table
If Arrival is... | 1st Disbursement (50%) | 2nd Disbursement (50%) | Fee Deduction |
Same Year as Booking | Date Booked | After Guest Arrival | 100% on 1st Payout |
Future Year | January of Arrival Year | After Guest Arrival | 100% on 1st Payout |