Managing utility bill payments for your owners can become cumbersome, especially as your portfolio expands. CiiRUS provides a Utility Bill Payments module to streamline this process. While there's a minimal setup during unit onboarding, once it's done, the process becomes as simple as 1, 2, 3.
Examples of monthly utility bills include water, electricity, and insurance policies. This module isn't just for monthly processing; you can also use it to securely store account information for future reference and purposes.
Where To Go
Accounting
QuickBooks
Owner Bill Details
Storing Utility Account Details
In the Unit Chooser, select the relevant unit
Click on the '+' icon
Complete the following columns with the grid
Vendor - Input the utility provider
Transaction Type - Select the type of service, for example, Utilities / Electricity
Item - Enter the name of the item such as "Account Number" for future reference
Account Number - Input the provided account number
After completing each column, click on the✔(check mark icon) to mark as the default item in order to process monthly payments to the provider
Click Save
Processing Monthly Utility Bills
Accounting > End of Month Process > Bill Payments
In 'Add a New Bill' select the utility provider
In 'Step One: Add Units', you will notice the default units will automatically apply to the Bill Payment
Input the Amount and Owner Statement Description
Click Save
Complete Steps Two to Four as you normally would process Bill Payments
You can find additional details on how to create and process Bill Payments here:
https://ciirusone.screenstepslive.com/s/24800/a/1704575-vendor-bill-payments